Appendix S: UNT Digital Libraries: Risk Analysis and Management Strategy Plan Page: 22
This text is part of the collection entitled: UNT Scholarly Works and was provided to UNT Digital Library by the UNT Libraries.
Extracted Text
The following text was automatically extracted from the image on this page using optical character recognition software:
While the Digital Collections make every effort to preserve and disseminate formats that meet
the needs and expectations of the designated community, the repository cannot guarantee that
users have up-to-date and compatible software on their computers. For this reason, there is a
risk that some users could experience format-related problems that the repository cannot
control.
If format transformation is necessary, the Digital Libraries Division will give priority to
maintaining the intellectual content contained in an individual object over preserving its
appearance or a specific presentation. Consequently, some users may perceive that information
has been altered or lost.
Management strategy
The repository's first line of defense against format obsolescence is its ongoing efforts to
preserve and disseminate formats that meet the needs and expectations of its designated
community. To this end, the Digital Libraries Division monitors the digital curation field for broad
trends and emerging standards, carries out extensive usability testing, and solicits feedback
from its designated community.
The repository does not have a prescribed threshold or metric that would initiate format
migration. The necessity and urgency of format migration will be evaluated on a case-by-case,
cost-benefit basis.
To ensure the integrity of information during a large-scale transformation, the Digital Libraries
Division would perform extensive testing, validation, and logging in an isolated development
environment before initiating the transformation. After transformation, random samples of
migrated content would be examined manually to assess their fidelity to the original. The
migration and any related information would be recorded as an event in the preservation
metadata for each object and the Digital Collections would retain the original objects in the
repository.
While the Digital Libraries Division does not have an explicit list of accepted file types, a
documented list of commonly accepted formats and standardized normalization procedures
provides a framework. This documentation is included in the Digital File Formats documentation
on the Digital Projects Unit's website.
Loss of critical hardware or software support
Dependencies
The UNT Libraries' Digital Collections rely on hardware and software supplied by commercial
vendors to fulfill its mission. In particular, the Dell servers, Dell storage arrays, and VMWare22
Upcoming Pages
Here’s what’s next.
Search Inside
This text can be searched. Note: Results may vary based on the legibility of text within the document.
Tools / Downloads
Get a copy of this page or view the extracted text.
Citing and Sharing
Basic information for referencing this web page. We also provide extended guidance on usage rights, references, copying or embedding.
Reference the current page of this Text.
Phillips, Mark Edward; Krahmer, Ana; Tarver, Hannah; Alemneh, Daniel Gelaw & Waugh, Laura. Appendix S: UNT Digital Libraries: Risk Analysis and Management Strategy Plan, text, October 2015; Denton, Texas. (https://digital.library.unt.edu/ark:/67531/metadc1040560/m1/23/?rotate=270: accessed July 18, 2024), University of North Texas Libraries, UNT Digital Library, https://digital.library.unt.edu; .