Software programs that address site-specific inventory characteristics issues. Page: 3 of 7
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If procedures for the facile updating of information on storage location are developed, the
system becomes a tracking system. Tracking systems are more complex to establish than simple
inventories and require more effort to maintain, but their favorable impact on the economics and
efficiency of chemical use in a large organization will often justify their use. Each record in a
chemical inventory database generally corresponds to a single container of a chemical rather than
merely to the chemical itself This approach allows for a more logical correspondence between
the records in the database and the chemicals to be disposed.
A simple inventory system can be established by recording necessary information and
record only the size of the container on index cards, which are then kept in an accessible location
in some logical order, such as by product name. The ease of searching such a card file is limited
by its size and the order in which it is sorted. This type of system has advantages in terms of
simplicity and low cost, but it suffers several limitations. Listing of chemicals must be prepared
manually, and the integrity of the database depends on how well the card file is maintained.
For an inventory of more than a few hundred chemicals, computer-based system offers many
advantages. Many spreadsheet and database programs can be used to maintain an effective
chemical inventory system. The integrity of the inventory system can be enhanced by the ease of
making backup copies of he database. Searches for desired chemicals can be carried out in a
number ways, depending on the capability of the software. The ability to sort the database, for
example by hazard classification or other parameters, and to prepare lists of the results of such a
sort, can contribute to efficiency in a variety of chemical management tasks. In the following,
software programs that address site-specific inventory characteristic issues as they relate to
hazardous materials are described.2
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Dare, J. H. (Jeffrey H.) & Cournoyer, M. E. (Cournoyer, Michael E.). Software programs that address site-specific inventory characteristics issues., article, January 1, 2001; United States. (https://digital.library.unt.edu/ark:/67531/metadc930856/m1/3/: accessed April 24, 2024), University of North Texas Libraries, UNT Digital Library, https://digital.library.unt.edu; crediting UNT Libraries Government Documents Department.