Suggested Record-Keeping Procedures for DDOE Energy Programs

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Sixteen different programs designed to increase energy efficiency and reduce the energy cost burden for District of Columbia residents, businesses, and non-profit organizations are currently provided by the District Department of the Environment's (DDOE's) Energy Office. In the spring of 2008, DDOE asked Oak Ridge National Laboratory (ORNL) to provide assistance in its ongoing efforts to track the progress of those programs. Effective record-keeping can provide information to help managers improve their programs, be very useful in preparing quarterly reports documenting program achievements, and facilitate the performance of periodic evaluations that measure how well the various programs are achieving their ... continued below

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Schweitzer, Martin September 1, 2008.

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Sixteen different programs designed to increase energy efficiency and reduce the energy cost burden for District of Columbia residents, businesses, and non-profit organizations are currently provided by the District Department of the Environment's (DDOE's) Energy Office. In the spring of 2008, DDOE asked Oak Ridge National Laboratory (ORNL) to provide assistance in its ongoing efforts to track the progress of those programs. Effective record-keeping can provide information to help managers improve their programs, be very useful in preparing quarterly reports documenting program achievements, and facilitate the performance of periodic evaluations that measure how well the various programs are achieving their objectives. The first major task in this study was to review existing documents describing DDOE's energy programs, to become familiar with the purpose and procedures of each one. The relevant documents included existing program evaluation plans, recent evaluations of DDOE's energy programs, relevant Public Service Commission orders, local regulatory filings, filings by other interested parties, and evaluation-related documents from other states. The next step was to conduct in-depth interviews with all DDOE energy program managers to obtain detailed information on each program's information needs, existing record-keeping procedures, and data collection capabilities. Those interviews were followed by discussions with DDOE evaluation staff to identify their key information requirements. Based on program goals and activities, evaluation and reporting needs, and other relevant factors revealed through the document review and in-depth interviews, we identified key items for each program on which the record-keeping effort should focus. The frequency of data collection was determined by the needs of program managers and evaluators as well as by reporting requirements. Appropriate analytical approaches to use with the data collected for each program were identified based on the evaluation-related documents reviewed and the experience of ORNL evaluators. Ideas on data entry and storage procedures were provided by interviews with information technology experts and a past ORNL examination of U.S. Department of Energy record-keeping practices.

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  • Report No.: ORNL/TM-2008/119
  • Grant Number: DE-AC05-00OR22725
  • DOI: 10.2172/939402 | External Link
  • Office of Scientific & Technical Information Report Number: 939402
  • Archival Resource Key: ark:/67531/metadc895924

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  • September 1, 2008

Added to The UNT Digital Library

  • Sept. 27, 2016, 1:39 a.m.

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  • Oct. 31, 2016, 4:37 p.m.

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Schweitzer, Martin. Suggested Record-Keeping Procedures for DDOE Energy Programs, report, September 1, 2008; [Tennessee]. (digital.library.unt.edu/ark:/67531/metadc895924/: accessed November 21, 2018), University of North Texas Libraries, Digital Library, digital.library.unt.edu; crediting UNT Libraries Government Documents Department.