June 10, 1998 Dr. E. James Hindman, President Angelo State University P.O. Box 11007, ASU Station San Angelo, Texas 76909 Dear Dr. Hindman: Angelo State University (University) has a management control system in place to ensure that the University’s resources are used as intended. The objective of this audit was to evaluate the existing management control systems within the University to identify strengths and weaknesses. While our work did not identify significant control weaknesses, we did note opportunities for improvement in management systems for financial aid, contracting, human resources, and fixed assets. In addition, we noted several areas that we felt deserved recognition: • The University’s Office of Technology has made significant efforts towards Year 2000 compliance. The University has contracted with the Disaster Recovery Center to use its mainframe, which is Year 2000 compliant. In addition, the Office of Technology reviewed all computers and software to determine compliance with Year 2000, and it implemented a plan to update all noncompliant computers and systems. Conversion of student records began in the fall of 1997, while conversion of the accounting system is planned for the summer of 1998. • In addition to the Management Control Audit, we performed a Historically Underutilized Business (HUB) compliance audit. The University appears to be making a good-faith effort to use HUB contractors. The specific results of this work will be presented in a separate audit report. Summary of Issues: The Financial Aid Department should follow its procedures for awarding and collecting emergency tuition loans. The Financial Aid Department (Department) did not follow certain monitoring procedures for student eligibility and repayment of emergency tuition loans. The Department has established criteria for awarding and collecting emergency loans, which totaled $335,000 during fall 1997. SAO Report No. 98-043

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June 10, 1998 Dr. E. James Hindman, President Angelo State University P.O. Box 11007, ASU Station San Angelo, Texas 76909 Dear Dr. Hindman: Angelo State University (University) has a management control system in place to ensure that the University’s resources are used as intended. The objective of this audit was to evaluate the existing management control systems within the University to identify strengths and weaknesses. While our work did not identify significant control weaknesses, we did note opportunities for improvement in management systems for financial aid, contracting, human resources, and fixed assets. In addition, we noted several areas that we felt deserved recognition: • The University’s Office of Technology has made significant efforts towards Year 2000 compliance. The University has contracted with the Disaster Recovery Center to use its mainframe, which is Year 2000 compliant. In addition, the Office of Technology reviewed all computers and software to determine compliance with Year 2000, and it implemented a plan to update all noncompliant computers and systems. Conversion of student records began in the fall of 1997, while conversion of the accounting system is planned for the summer of 1998. • In addition to the Management Control Audit, we performed a Historically Underutilized Business (HUB) compliance audit. The University appears to be making a good-faith effort to use HUB contractors. The specific results of this work will be presented in a separate audit report. Summary of Issues: The Financial Aid Department should follow its procedures for awarding and collecting emergency tuition loans. The Financial Aid Department (Department) did not follow certain monitoring procedures for student eligibility and repayment of emergency tuition loans. The Department has established criteria for awarding and collecting emergency loans, which totaled $335,000 during fall 1997. SAO Report No. 98-043, report, June 10, 1998; Washington D.C.. (digital.library.unt.edu/ark:/67531/metadc818755/: accessed August 23, 2017), University of North Texas Libraries, Digital Library, digital.library.unt.edu; crediting UNT Libraries Government Documents Department.