Audit report: the US Department of Energy's procurement and assistance data system Page: 3 of 17
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Department of Energy
r Washington, DC 20585
January 19, 1999
MEMORANDUM FOR THE SECRETARY
FROM: Gregdry H. Friedman
SUBJECT: INFORMATION: Audit Report on "The U.S. Department of Energy's
Procurement and Assistance Data System"
The Procurement and Assistance Data System (PADS) is the Department's official computerized
system maintained to collect, track, and report Department of Energy procurement and financial
assistance actions. The system stores information used to (1) monitor procurement and financial
assistance processes, awards, and administration; (2) provide required recurring reports to the
Office of Management and Budget, General Services Administration, Department of Commerce,
and Small Business Administration; and (3) satisfy Freedom of Information Act and congressional
requests and other public inquiries.
The objectives of this audit were to determine whether the system (1) contained accurate,
complete, and current data; (2) met user needs and regulatory requirements; and (3) met generally
accepted system practices for development and operation. The review was part of the Office of
Inspector General's continuing work with respect to the agency's information systems and
compliance with the Government and Performance Results Act of 1993.
RESULTS OF AUDIT
PADS did not contain material inaccuracies or omissions for data that was required by the system.
However, PADS did not meet user needs or comply with current generally accepted system
practices. Due to an outdated system design, it was not easy to use, particularly with regard to
data entry and retrieval. Furthermore, the system did not provide users with the information they
believed was needed to manage procurements. As a result, the field and program offices relied on
systems that they had independently developed to meet their information needs. In addition,
PADS did not comply with current generally accepted system practices of integrating the
procurement information system with the financial management system.
In recent years, the Department undertook an initiative to redesign PADS. According to
Department officials, that effort was unsuccessful because the contractor responsible for the
initiative did not meet performance expectations. Further, we concluded that the effort was
flawed because it did not sufficiently involve users and it was not part of an overall Departmental
information architecture systems development approach. Accordingly, a plan is needed for
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Friedman, Gregory H. Audit report: the US Department of Energy's procurement and assistance data system, report, January 1, 1999; United States. (https://digital.library.unt.edu/ark:/67531/metadc702961/m1/3/: accessed April 19, 2019), University of North Texas Libraries, Digital Library, https://digital.library.unt.edu; crediting UNT Libraries Government Documents Department.