SHAMU: A better way of creating, maintaining, and complying with your safety documentation Page: 5 of 11
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documents and (2) the demonstration and implementation of a simple and inexpensive method of
electronically linking facility authorization basis documents and information together. These
elements are discussed in the following sections.
Costs, schedules, and noncompliance's can be significantly reduced if a set of standardized
information and methodologies are produced that all LMITCO facilities and activities can use
with little or no modification. For example, four major operating areas and over 30 nuclear
facilities are operated by LMITCO. Each of these operating areas and many of the facilities
within them have either developed or have plans to develop SARs in accordance with the format
and content recommended by DOE-STD-3009-94, "Preparation Guide for U.S. Department of
Energy Nonreactor Nuclear Facility Safety Analysis Reports." Many of the chapters and much of
the information recommended by DOE-STD-3009-94 describes site characteristics and
summarizes company institutional programs.
Each of the SARs prepared to date at the major LMITCO operating areas are prepared, reviewed,
and approved independently of each other. Consequently, varying hazard and accident analysis
methodologies are used, and SAR chapters that attempt to describe the same site characteristics
and LMITCO institutional programs vary greatly from facility to facility in level of detail and
content. Hazard and accident analysis methodologies should be agreed upon and consistently
used. Site description and institutional program information should only be prepared once for all
LMITCO nuclear facilities, and reviewed and approved once by DOE rather than many times
when submitted by each major operating area.
This standardization of methodologies and content should also be applied to other facility safety
documents such as health and safety plans and environmental compliance documents.
3.2 Linking and Tracking Important Information
A number of facility documents are prepared over the lifetime of a facility. The first document is
usually a National Environmental Policy Act of 1989 document and the last is usually a
demolition or closure plan. In between these are the operational documents such as SARs,
Technical Safety Requirements (TSRs), hazardous waste permits, health and safety plans, fire
hazard analyses, emergency plans, etc. These documents constitute a facilities "authorization
basis" and contain commitments for safe operations. Tracking this information for consistency,
to control changes, and to ensure proper implementation is difficult when trying to use a paper
The information management problem becomes less difficult if documents are converted to an
electronic file format called a Portable Document Format (PDF). The conversion software is
inexpensive, easy to use, works quickly (conversions take seconds), allows the user to link a
number of documents together, allows the user to link information (e.g., chapters, sections,
paragraphs, sentences, or words) between documents, enables the creation of document or
information indexes, and anyone with Internet or Intranet access and a free PDF viewing
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Peatross, R.G.; Nitschke, R.L. & Bengston, S.J. SHAMU: A better way of creating, maintaining, and complying with your safety documentation, article, December 31, 1997; Idaho Falls, Idaho. (https://digital.library.unt.edu/ark:/67531/metadc691541/m1/5/: accessed April 22, 2019), University of North Texas Libraries, Digital Library, https://digital.library.unt.edu; crediting UNT Libraries Government Documents Department.