Chemical Literature, Volume 22, Number 2, Autumn 1970 Page: 4
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4 _____________________AUTUMN 1970
assessments and shall make all disbursements, subject
to approval by the Executive Committee. Officers
and committee chairmen may authorize disbursements
within their respective approved annual
budgets. The Treasurer shall carry out all the
other duties usually associated with that office
and outlined in the Constitution and Bylaws of the
Society. He shall submit an annual report to the
Division. He shall cause dues notices for the
following year to be sent to all Members and Affiliates
prior to November 15.
(g) It shall be the duty of the Division
Councilors (Alternate Councilors in the absence of
the Councilors) to represent the Division on the
Council of the Society.
Section 3. Term of Office.
(a) Officers shall assume the duties of
their respective offices on the first day of the
October following their election, except that
Councilors shall begin their terms on the first
day of the January following their election, and
shall continue for the slated term of the office,
or until their respective successors are selected,
whichever period is longer.
(b) The Chairman and Chairman-Elect of the
Division shall serve for a term of one year. The
Chairman-Elect shall succeed to the office of
Chairman on the first day of the second October
following his election.
(c) The term of office of the Secretary
shall be two years.
(d) The term of office of the Assistant Secretary
shall be two years, running concurrently
with the term of the Secretary.
(e) The term of office of the Treasurer shall
be two years.
(f) The term of office of each of the Councilors
and Alternate Councilors shall be three
years, and the terms of Councilors and Alternate
Councilors, respectively, shall overlap. One
Councilor and one Alternate Councilor shall be
elected to start their terms in 1954, and one each
shall be elected each year thereafter until the
Division's full quota of Councilors and Alternate
Councilors is filled. If more than three Councilors
are permitted, then more than one Councilor
and more than one Alternate Councilor may be elected
in any year to fill the quota.
Section 4. Elections.
(a) Each year, not later than April 15, the
Secretary shall cause to be sent to each Member a
ballot soliciting nominations for the Officers who
are to be elected that year. Nomination ballots
shall be returned not later than May 15.
(b) The Nominating Committee shall review
the above nominating ballots when returned and,
after obtaining the permission of the nominees,
shall prepare an election slate consisting of at
least one candidate for each position to be filled
and shall promptly forward the slate to the Secretary.
The Nominating Committee shall act as
tellers unless other tellers are appointed by the
(c) Not later than July 15, the Secretary
shall cause to be sent to each Member an election
ballot bearing the names of candidates listed by
the Nominating Committee, arranged in alphabetical
order under each office. On the ballot there
shall also be a blank line under each office for
"write in" votes. Accompanying the ballots there
shall be a ballot envelope in which the voter may
seal his ballot. When the voter returns his ballot,
he shall place his name on the outer envelope
or on a piece of paper enclosed in the outer envelope
in which the ballot envelope is mailed.
The ballots shall be returned not later than August
15. Promptly thereafter the tellers shall
count the ballots and inform the Secretary of the
(d) A plurality of the votes cast shall constitute
(e) In case of a tie, a vote by the members
of the Executive Committee shall decide the winner.
(f) The Secretary may appoint additional
secretarial assistants and delegate to them special
(g) The Executive Committee shall fill by
appointment any vacancies occurring unless the
method of succession is otherwise provided for.
Section 1. Executive Committee.
(a) The Executive Committee shall consist
of the officers of the Division and the immediate
Past Chairman. The editor of the "Journal of
Chemical Documentation" shall be an ex-officio
member. Other persons, such as chairmen of committees
and editors of other ACS and divisional
journals may attend Executive Committee meetings
in an advisory capacity, when invited by the
(b) The Executive Committee shall conduct
the business of the Division and shall control
expenditures of Division funds.
(c) This Committee shall meet whenever the
Division meets at a national meeting of the Socity,
and may meet at other times and by mail as
called by the Chairman.
(d) Five members of this Committee shall
constitute a quorum for the transaction of business,
whether present at a regularly called
meeting of the Committee or replying to a mail
ballot. In the latter case, the ballot shall be
considered closed two weeks after its mailing if
response has been received from a quorum.
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American Chemical Society. Division of Chemical Literature. Chemical Literature, Volume 22, Number 2, Autumn 1970, periodical, Autumn 1970; Philadelphia, Pennsylvania. (digital.library.unt.edu/ark:/67531/metadc5708/m1/4/: accessed April 19, 2018), University of North Texas Libraries, Digital Library, digital.library.unt.edu; .