Chemical Information Bulletin, Volume 36, Number 2, Summer 1984 Page: 1
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MINUTES OF THE EXECUTIVE COMMITTEE MEETING
DIVISION OF CHEMICAL INFORMATION
SUNDAY, APRIL 7, 1984
ST. LOUIS, MISSOURI
The Executive Committee Meeting was called to order by Chairman,
Ralph O'Dette at 1:00 P.M. in the Lee Room of the Radisson
Hotel. Present for all or part of the meeting were:
* Voting Members
1. Minutes of the Executive Committee Meeting in Washington,
D.C. on August 28, 1983 were approved as printed in the Chemical
2. Officer's Reports
Peter Rusch, Chairman-Elect, stated that he will be requesting 1985
budget estimates soon so that he can present an overall Division
budget for approval at the Philadelphia meeting in August. It was
pointed out that our Division is unique in its long-range planning
and that we are healthier because of it.
Barbara Prewitt, Past-Chairman, requested nominations for the
1984 election slate. Positions to be filled are Chairman-Elect (1985)
and Treasurer (1985-86). As of the meeting, she had received only
two nominations. Barbara mentioned that she is regularly reviewing
programs and Council reports and generally keeping alert for opportunities
for Division involvement.
Ann Moffett, Treasurer, submitted the Spring 1984 Treasurer's
report. Receipts from 8/1/83 to 3/15/84 were $5,262.73 and
disbursements for the same time period totalled $19,876.45. This
provided a total balance of $24,383.58 - a decrease of more than
$14,000 since 7131183. Ann stated that the Division's expenditures
were high because some outstanding bills were paid; e.g., the cost
of the Videotape. Notice of our unusually high disbursements has
been sent to the National ACS office along with full explanations in
the 1983 Annual Treasurer's Report.
Karen Landsberg, Assistant Secretary, expressed concern that we
may not be able to adhere to the election schedule. She recommended
that the Division let ACS handle the mailing of ballots,
even with the 10% surcharge. Those present agreed to the recommendation.
Jean Marcali, Councilor, stated that the topic of dues for 1985 will
be coming up for discussion. Because of the gap between the
number of ACS members and the actual number of paying
members, the Society is losing money (emeritus members, student
discounts, unemployed chemists who defer payment, etc.). The
leadership of the ACS in the community is at stake if funding isn't
approved. Discussion took place on the overall effect of a dues increase.
It was pointed out that an automatic increase is not always
the best answer for a long-term solution; "cutting the fat" may be
more effective. Seven and one-half percent of the society's
members are of emeritus status. Perhaps they should pay for their
subscription to C&EN.
Barbara Prewitt, Councilor, presented highlights from the Publications
Committee. One of the major topics was the pricing of journals
for 1985. At present, price changes are first approved by Council
and then the Board. The Committee would like Council to waive
their approval rights. 1985 price increases will range from 0 - 25%.
The "Journal of Inorganic Chemistry" and "Journal of Physical
Chemistry" may institute page charges. It was thought that the introduction
of the new journal "Organometallics" would cause a
decrease in the size of inorganic chem journals, but the expected
decrease has not materialized. CINF regularly encourages those
who present papers at Division meetings to submit manuscripts to
the "Journal of Chemical Information and Computer Science".
Reminders are sent both before and after each meeting. Although
the relationship between an ACS Division and the related journal is
informal, it is close and we do what we can to insure the future
growth of JCICS. Barbara mentioned that IUPAC is seeking proposals
on publishing their books. She also talked briefly about the
new online task force which has been established jointly with the
ACS Books and Journal Division and the society's committee on
Chemical Abstracts Services. This task force is currently looking into
the progress of the BRS full text service and the development of
the Scientific and Technical Information Network (STN).
3. Committee Reports
Herman Skolnik, Archivist, was not present and there was no
discussion related to this particular activity.
Rosemarie Parker, Chairman of the Constitution and Bylaws Committee,
presented the results of the Society's review of the changes
to the CINF Bylaws which were voted on in 1983. These changes
have not yet been incorporated because ACS has requested additional
modifications. One issue may require revoting by members
and that is the amendment to Bylaw II which created a perceived
contradiction between sections 4a and 4b as to who can vote for
Division Officers. Options are: 1) keep previous wording and notify
CINF members 2) reword according to the Society's specifications
and submit to Membership for vote 3) maintain present wording and
attempt to convince the Society that there is no contradiction.
Rosemarie was going to try option 3. If unsuccessful, a notice
would be put in the Bulletin and we would revert to the previous
wording until a rewrite and new vote could be effected. The Society
also suggested an editorial change to Bylaw Xl section 4a which
does not require a re-vote and to which those present at the Executive
The Society made recommendations for future changes such as
clear provisions for termination of membership for non-payment of
dues, clarification of the duties of Assistant Secretary, the inclusion
of provisions for Divisional property in the event that the Division
is dissolved, clarification of who can vote and who is eligible
to run in Subdivisional elections, and revision to the dues statement
concerning Division Affiliates.
Merle Eiss, Chairman of the Long Range Planning Committee, summarized
the results of the survey conducted last year. Key issues
suggested were changes to the Chemical Information Bulletin, relations
with other Divisions, symposia on new technologies, getting
information to the colleges, relationship with the Chemical Notation
Association (CNA) and, most importantly, reaching people on a
local level. Responses to the questionnaire totalled 234. The results
appeared in the Spring 1984 edition of the Bulletin (Vol. 36, #1, page
4). The Committee was to meet later in the week to address some of
the issues. A. Moffett volunteered to follow-up in writing to all those
who offered to serve on committees (a total of 57).
Arlene Somerville, Chairman of the Education Committee, reported
on the mailing to academia recently completed by the group. This
consisted of a letter informing schools of the Committee's existence
and a questionnaire to determine how chemnical information
is taught (if at all). A total of 331 surveys were mailed and, as of
3/27184, 215 responses had been returned. It was a thorough survey
which took a tremendous effort. The Executive Committee expressed
gratitude to Arleen and her staff at the University of Rochester
for their work on this important project. Ralph O'Dette will send a
letter to Arleen's staff in order to give them recognition. Arleen
stated that the Education Committee would be meeting that week
to review the survey results. She also mentioned that their budget
may be depleted and additional funds will be sought. Barbara
Prewitt mentioned that the ACS has a new audio course on patents
plus an updated edition of the book "Understanding Patents". The
potential involvement of the Division in this area was questioned
and either Barbara or Ralph will follow up.
CHEMICAL INFORMATION BULLETIN 1
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American Chemical Society. Division of Chemical Information. Chemical Information Bulletin, Volume 36, Number 2, Summer 1984, periodical, Summer 1984; Philadelphia, Pennsylvania. (digital.library.unt.edu/ark:/67531/metadc5674/m1/3/: accessed January 23, 2019), University of North Texas Libraries, Digital Library, digital.library.unt.edu; .