Exploration of Adoption of Preservation Metadata in Cultural Heritage Institutions Page: 4
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Figure 4. Distribution of the participants by specialty.
The data analysis revealed that a vast majority of the
institutions had not yet reached the development stage in
terms of their level of PREMIS adoption. Although
academic institutions and national libraries were among the
early adopters, the overall adoption was not that high. Out
of the 123 participants who responded to the survey, only 4
institutions (fewer than 3% of the respondents) had fully
adopted PREMIS. As can be seen from Figure-4, even
though there are some commonalities, there are notable
differences among cultural heritage institutions.
Barriers or Inhibiting Factors
Most frequently identified barriers or factors that
discourage PREMIS adoption include:
* Lack of training/expertise (48.1%).
* Lack of integration or incompatibility with
existing system (37.0%).
* We lack the knowledge necessary to be confident
in our ability to implement the PREMIS (29.6%).
* Lack of interest from the decision-makers within
our institute (24.1%).
* Institutions that have adopted the PREMIS cannot
provide evidence of its effectiveness (20.4%).
* Usability requirements are too high (20.4%).
* Our institution prefers to take a wait-and-see
approach when it comes to adopting new system
* Our institution has limited capacity to absorb
negative consequences that might occur as a result
of implementing the PREMIS (14.8%).
Facilitators or Stimulant Factors
Most frequently identified factors that facilitate PREMIS
* Adopting the PREMIS is seen as a practical
necessity by our institution (58.9%).
* My institution has the resources necessary to
support the adoption of the PREMIS (39.3%).
* My institution has enough technical knowledge to
adopt the PREMIS (35.7%).
* Interest from the decision-makers within our
. Most cultural heritage institutions are adopting the
PREMIS or seriously considering it. (25.0%)
* Benefits will outweigh costs when it comes to
adopting the PREMIS at our institution (32.1%).
* The PREMIS is compatibility with existing system
* From a technical standpoint, it is/will be easy to
implement the PREMIS (12.5%).
Although PREMIS played significant role in analyzing
preservation requirements, it cannot accommodate all
metadata requirements. As Dappert and Enders (2008)
noted, no single existing metadata schema accommodates
the representation of descriptive, preservation, and
structural metadata. Most cultural heritage institutions have
a great deal of experience with other metadata management
tools (some are actually running up-to-date and fairly
sophisticated tools and systems). In view of that,
respondents were asked to identify tools that they use for
preservation metadata generation and/or extraction of
technical metadata. Most respondents use one or more
format identifications tools. The open source JHOVE
characterization tool was identified as one of the widely
used components of many (55.4%) cultural heritage
institutions' digital preservation workflows. Other format
identifications tools identified by respondents include:
Digital Record Object Identification (DROID), the National
Library of New Zealand (NLNZ) Metadata Extraction tool,
the Global Digital Registry (GDFR), the AHDS Collections
Management System, DigiTool technical metadata
extraction tool, and OCLC Metadata Extraction Tools. All
these format identifications tools are designed to provide
basic information on the file format. However, they may
not provide sufficient detail to preserve the digital resource.
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Alemneh, Daniel Gelaw & Hastings, Samantha Kelly. Exploration of Adoption of Preservation Metadata in Cultural Heritage Institutions, paper, 2010; [Silver Spring, Maryland]. (digital.library.unt.edu/ark:/67531/metadc29321/m1/4/: accessed November 19, 2018), University of North Texas Libraries, Digital Library, digital.library.unt.edu; .