Abstract: As part of the Technical Report Archive and Image Library (TRAIL) project, the University of North Texas (UNT) Libraries Digital Projects Unit (DPU) has been working with the University of Arizona (UA) during the last three years to digitize technical reports that have oversized fold-outs and which are of non-consistent. Project managers in the DPU have developed a straightforward workflow for handling the large volume of technical reports for this collaborative effort. The poster would illustrate the process we use to digitize the reports including inventory, scanning, processing, metadata, and upload. The same workflow could be used by other institutions to manage similar large-scale digitization of text objects.
The TRAIL project was started by the Greater Western Library Alliance (GWLA) and later managed by the University of Arizona (UA) in collaboration with the Center for Research Libraries (CRL).
Poster illustrating the workflow used in the University of North Texas (UNT) Digital Projects Unit to digitize large numbers of TRAIL (Technical Report and Image Library) documents. The poster outlines five stages:  "Inventory," in which staff account for items received and route un-cut reports for disbinding before adding them to the scanning queue,  "Scanning," in which regularly-sized pages are scanned on a duplex scanner and fold-out pages are scanned on flatbed or planetary scanners,  "Processing," in which files are deskewed, resized, compressed, rotated, etc., and quality control checks identify errors,  "Metadata," in which the MARC records for the reports are converted into XML and a metadata creator fills in additional fields, and  "Online," in which reports are publicly available on the UNT Digital Library.