TDNA Monthly Office Manager's Report: May 2004 Page: 1 of 1
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DATE: May 28, 2004
SUBJECT: Office Manager's Report - May
Our bank balance as of today is $33,961.76 in checking and $5,570.50 in savings.
We managed to transition through the period when we're paying the convention hotel and just
beginning to receive convention income without any problems. I'm surprised and relieved that our bank
balance has stayed so healthy to date. I'll continue to bill the three metro papers early for their quarterly
dues throughout this year, and we apparently won't have to bill the legislative assessment until late
" 2003 Income Tax - The box of 2003 financial data will be picked up by courier on Tuesday
(June 1) and delivered to Threadgill, Ryan & Associates. I managed to get this to our accountant
in time for the second of the year's three tax deadlines for once (we usually file on the third and
Modena worked parts of three days to put together the 2003 ledger ring binder, as she did
last year, and was paid $174 from petty cash (contract labor).
" Budget Projection - With that last bookkeeping task (2003 income tax) out of the way, I'm able
to work now on the end-of-May budget figures and end-of-year projection. Per your request, my
deadline for getting all data to you will be Friday, June 18.
" Convention - Of $42,022.00 in post-convention billings, $37,013.50 has been paid and
$5,008.50 is still due. Of that $5,008.50 due, however, $1,271.00 was billed to no-shows and
therefore is in question. With prepaid deposits added in, maximum convention income totals
$50,972.00. I'll have an updated prediction of our 2004 convention profit as I work on the
" Pension update (not) - We're still waiting for Jack Foley to let us know when he'll come see us
and deal with the accumulating shortages and deficits in contributions. I left him a phone
message again late this week.
" Directory Order Form Flyers - The second and last mailing of these 2004 directory order
forms was processed early this week by Smartmail and we've begun receiving a few orders. I'm
keeping this mailing list of 5-6,000 names in-house now so that I can update it myself during the
year and save TDNA the cost of buying some of the mailing lists and mailing labels used each
" Summer Interns - Helen has begun canvassing member papers for the names of their summer
interns so she can send them a certificate signed by TDNA's president. She'll also be
publicizing the summer intern contest soon.
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Thompson, Darla. TDNA Monthly Office Manager's Report: May 2004, report, May 28, 2004; (https://digital.library.unt.edu/ark:/67531/metadc1339186/m1/1/: accessed July 30, 2021), University of North Texas Libraries, UNT Digital Library, https://digital.library.unt.edu; crediting UNT Libraries Special Collections.