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address the needs of both UNT and KXAS as well as the special considerations inherent in a
large, primarily audio/visual archive. The agreement between the two institutions had to take
into account the needs of donor, the repository, and the extraordinary needs of the collection
itself. It was clear from the beginning that a traditional custodial agreement would not sufficiently
address these needs. An agreement based on a partnership model was crafted to allow
physical custody and responsibility for the permanent care of the collection to be transferred to
UNT, while placing mutual responsibility for fundraising and promotion on both parties. The
partnership model borrows elements of both the traditional custodial model and the newer post-
custodial model, while emphasising the necessity for ongoing cooperation between partners.
There is a clear cut transfer of physical ownership from the donor to the repository, mirroring a
traditional custodial agreement. There is also an emphasis on digitization for public access to
the collection, mirroring a post-custodial agreement. The innovative aspect of the partnership
agreement is that is also provides a clear outline for the ongoing participation of the donor in
activities related to the collection, and it holds each party accountable for participating in work
needed to meet the shared goal of ultimately digitizing and making the collection publicly
The issue of utmost importance to both UNT and NBC 5/KXAS was that the collection
be preserved and made publicly accessible through large scale digitization. Although the terms
of the agreement granted physical ownership of the archive to UNT, NBC 5/KXAS retained
ownership of the intellectual property contained within collection. The agreement further outlined
the methods for providing access to the collection, specific rights granted to UNT to digitize and
make footage freely available online, and the rights granted to UNT to license footage and
collect fees for certain types of usage. Lastly, both institutions agreed to publicize the
partnership and to cooperate to raise the funds necessary to provide free, public, digital access
to the archive.
Project costs have been divided into the following categories: audio/visual digitization
costs, document and photography digitization cost, student wages for metadata creation, and
digital storage costs. Salaried staff time spent on the project and overhead costs, such as
storage of the archive, are not included in our cost estimates.
Digital storage for this project is proving to be the most difficult cost to account for in this
project. We require two redundant copies of all digital content, doubling our storage cost, and
although costs for digital storage is expected to continue to decrease over time, the sheer size
of the predicted output is still so large as to require a significant expected investment. The
typical preservation quality file size for an hour of digitized film or video, in standard definition, is
100GB per hour. Once the entire film and video archive is digitized we estimate the storage
requirement to be between 1.87-2.2 petabytes data. (see Table 2, "NBC 5/KXAS Digitization
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Gieringer, Morgan Davis. A Cooperative Model for Preserving Historical Television News Context, paper, September 18, 2017; (digital.library.unt.edu/ark:/67531/metadc1042582/m1/3/: accessed April 24, 2018), University of North Texas Libraries, Digital Library, digital.library.unt.edu; crediting UNT College of Information.