Information Management: Selected Agencies' Handling of Personal Information

Information Management: Selected Agencies' Handling of Personal Information

Date: September 30, 2002
Creator: United States. General Accounting Office.
Description: A letter report issued by the General Accounting Office with an abstract that begins "To obtain government services, members of the public must often provide agencies with personal information, which includes both identifying information (such as name or Social Security number, which can be used to locate to identify someone) and nonidentifying information (such as age or gender). GAO was asked to review agencies' handling of the personal information they collect and whether this handling conforms with federal law, regulation, and agency guidance."
Contributing Partner: UNT Libraries Government Documents Department
Information Management: Challenges in Implementing an Electronic Records Archive

Information Management: Challenges in Implementing an Electronic Records Archive

Date: May 14, 2008
Creator: United States. Government Accountability Office.
Description: Testimony issued by the Government Accountability Office with an abstract that begins "Since 2001, the National Archives and Records Administration (NARA) has been working to develop a modern Electronic Records Archives (ERA) system, a major information system that is intended to preserve and provide access to massive volumes of all types and formats of electronic records. The system is being developed incrementally over several years; the first system increment is to provide an initial set of functions, with additional capabilities to be added in future increments. However, in 2007, NARA's contractor acknowledged that it would not be able to meet the planned date for the initial operational capability of the first ERA increment. GAO was asked to provide information on the steps that NARA has taken to respond to the delays encountered in the development. To prepare this testimony, GAO reviewed its previous work in this area, as well as the preliminary results of an ongoing performance audit. For this ongoing audit, GAO analyzed NARA reports, contract documents, and other material related to the ERA development project, and interviewed agency and contractor officials."
Contributing Partner: UNT Libraries Government Documents Department
Information Management: The Challenges of Managing Electronic Records

Information Management: The Challenges of Managing Electronic Records

Date: June 17, 2010
Creator: United States. Government Accountability Office.
Description: Testimony issued by the Government Accountability Office with an abstract that begins "Federal agencies are increasingly using electronic means to create, exchange, and store information, and in doing so, they frequently create federal records: that is, information, in whatever form, that documents government functions, activities, decisions, and other important transactions. As the volume of electronic information grows, so does the challenge of managing electronic records. Both federal agency heads and the National Archives and Records Administration (NARA) have responsibilities for managing federal records. As requested, after providing some context about records management in the federal government and the roles of federal agencies and NARA, this testimony describes the challenges of electronic records management and potential means of addressing these challenges. In preparing this testimony, GAO relied primarily on its previous work, supplemented by analysis of publicly available documents."
Contributing Partner: UNT Libraries Government Documents Department
Information Management: Challenges In Federal Agencies' Use of Web 2.0 Technologies

Information Management: Challenges In Federal Agencies' Use of Web 2.0 Technologies

Date: July 22, 2010
Creator: United States. Government Accountability Office.
Description: Testimony issued by the Government Accountability Office with an abstract that begins ""Web 2.0" technologies--such as Web logs ("blogs"), social networking Web sites, video- and multimedia-sharing sites, and "wikis"--are increasingly being utilized by federal agencies to communicate with the public. These tools have the potential to, among other things, better include the public in the governing process. However, agency use of these technologies can present risks associated with properly managing and protecting government records and sensitive information, including personally identifiable information. In light of the rapidly increasing popularity of Web 2.0 technologies, GAO was asked to identify and describe current uses of Web 2.0 technologies by federal agencies and key challenges associated with their use. To accomplish this, GAO analyzed federal policies, reports, and guidance related to the use of Web 2.0 technologies and interviewed officials at selected federal agencies, including the Department of Homeland Security, the General Services Administration, and the National Archives and Records Administration."
Contributing Partner: UNT Libraries Government Documents Department
Information Management: Electronic Dissemination of Government Publications

Information Management: Electronic Dissemination of Government Publications

Date: March 30, 2001
Creator: United States. General Accounting Office.
Description: A letter report issued by the General Accounting Office with an abstract that begins "Electronic dissemination of government documents can reduce distribution costs and make government information more usable and accessible. However, the transition to a paperless environment will require that several challenges be overcome. Transferring the depository library program to the Library of Congress entails both advantages and disadvantages. In studies done in 1993 and 1994, the Library concluded that the depository library program was not inconsistent with the mission and functions of the Library and that it might be appropriate for the Library to oversee this program. However, the Government Printing Office (GPO) believes that the Library is not an appropriate home for the depository library program because the Library's mission and operations are inconsistent with a large-scale information dissemination program. In addition, the studies and librarian organizations raised concerns about the potential negative effects of the transfer on public access to information and the availability of funds to maintain the current program. If a decision is made to transfer the depository library program, the concerns raised by library organizations and employee unions should be addressed. One option for addressing these issues is to form a GPO/Library transition ...
Contributing Partner: UNT Libraries Government Documents Department
Information Management: Implementation of the Freedom of Information Act

Information Management: Implementation of the Freedom of Information Act

Date: May 11, 2005
Creator: United States. Government Accountability Office.
Description: Testimony issued by the Government Accountability Office with an abstract that begins "The Freedom of Information Act (FOIA) establishes that federal agencies must provide the public with access to government information, thus enabling them to learn about government operations and decisions. To help ensure appropriate implementation, the act requires that agencies report annually to the Attorney General, providing specific information about their FOIA operations. GAO has reported previously on the contents of these annual reports for 25 major agencies. GAO was asked to describe the FOIA process and discuss the reported implementation of FOIA."
Contributing Partner: UNT Libraries Government Documents Department
Information Management: Update on Implementation of the 1996 Electronic Freedom of Information Act Amendments

Information Management: Update on Implementation of the 1996 Electronic Freedom of Information Act Amendments

Date: August 30, 2002
Creator: United States. General Accounting Office.
Description: A letter report issued by the General Accounting Office with an abstract that begins "The 1966 Freedom of Information Act (FOIA) established the public's right of access to government information, on the basis of openness and accountability. The 1996 Electronic Freedom of Information Act (e-FOIA) Amendments extended these principles to include electronic access to information. Under the act, the Department of Justice provides implementing guidance to agencies. In addition, agencies report annually to Justice on their FOIA operations. GAO was asked to determine, among other things, (1) agencies' progress in improving their timeliness in responding to requests for information and (2) the actions Justice has taken on previous GAO recommendations (GAO-01-378, Mar. 16, 2001) to improve data quality in annual reports and on-line availability of government information."
Contributing Partner: UNT Libraries Government Documents Department
Information Management: Challenges in Managing and Preserving Electronic Records

Information Management: Challenges in Managing and Preserving Electronic Records

Date: June 17, 2002
Creator: United States. General Accounting Office.
Description: A letter report issued by the General Accounting Office with an abstract that begins "Agencies are increasingly moving to an electronic environment rather than paper records. Because electronic records provide comprehensive documentation of essential government functions and provide information necessary to protect government and citizen interests, their proper management is essential. Further, the preservation of significant documents and other records is crucial for the historical record. Responsibility for the government's electronic records lies with the National Archives and Records Administration (NARA). NARA completed an assessment of the current federal record keeping environment in 2001 which concluded that although agencies are creating and maintaining records appropriately, most remain unscheduled, and records of historical value are not being identified and provided to NARA for archival preservation. Although NARA plans to improve its guidance and to address technology issues, its plans do not address the low priority generally given to records management programs, nor the issue of systematic inspections. Recognizing the limitations of its technical strategies to support preservation, management, and sustained access to electronic records, NARA is planning to design, acquire, and manage an advanced electronic records (ERA) system. However, NARA is behind schedule for the ERA system, largely because of flaws ...
Contributing Partner: UNT Libraries Government Documents Department
Information Management: Progress in Implementing the 1996 Electronic Freedom of Information Act Amendments

Information Management: Progress in Implementing the 1996 Electronic Freedom of Information Act Amendments

Date: March 16, 2001
Creator: United States. General Accounting Office.
Description: A letter report issued by the General Accounting Office with an abstract that begins "The Electronic Freedom of Information Act Amendments, known as e-FOIA, require federal agencies to make certain types of information available for public inspection. GAO reviewed 25 federal agencies and found that they have implemented many of the e-FOIA provisions. However, agencies have not made all required documents electronically available. Furthermore, the Department of Justice and other federal agencies have implemented reporting provisions required by e-FOIA, including annual workload reports. Although these reports provide a good overview of FOIA activities across the government, data quality issues limit their usefulness."
Contributing Partner: UNT Libraries Government Documents Department
Information Management: Dissemination of Technical Reports

Information Management: Dissemination of Technical Reports

Date: May 18, 2001
Creator: United States. General Accounting Office.
Description: A letter report issued by the General Accounting Office with an abstract that begins "This report reviews the Department of Commerce's National Technical Information Service (NTIS), which is a permanent repository and principal disseminator of scientific, technical, engineering, and business-related information. NTIS acquires research reports primarily from federal agencies and their contractors and grantees as well as from international sources. GAO discusses (1) the various functions of NTIS; (2) the quantity, age, and demand trends of reports in NTIS' repository; (3) the extent to which the reports in NTIS' repository are readily available from other public sources; and (4) whether federal agencies are sending their reports to NTIS for sale to the public, as required by law. GAO found that NTIS provides its basic statutory clearinghouse repository function of collecting and disseminating full-text paper reports and various other fee-based services for agencies. These include brokerage services, distribution services, and Web services. NTIS has about 2.5 million reports in its repository that are to be retained permanently. About 75 percent of the reports are more than 12 years old, and NTIS has sold one or more copies of about eight percent of its 2.5 million reports. Of the 1.8 million reports ...
Contributing Partner: UNT Libraries Government Documents Department
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