Chemical Literature, Volume 13, Number 1, Spring 1961 Page: 10
12 p. ; 28 cm.View a full description of this periodical.
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The method is based on the simultaneous preparation of reference cards
and the punching of a tape record on the automatic typewriter. The cards and
tape sections are numbered serially and filed numerically. When the search
is completed, the cards are set up in the order desired for the bibliography.
With these as a guide, the punched tape records are rearranged and fed to the
automatic typing operation for producing either a final typed bibliography or
a suitable stencil for multiple copy reproduction.
Only about half as much time is required for automatic typing as for
manual typing. In addition, final copy proofreading is eliminated. It is concluded
that automatic typing can be highly practical even when only a single
retyping of copy is involved.
18. THE UTILITY AND EFFECTIVENESS OF ABSTRACT CARDS IN TECHNICAL
REPORTS. Alfred M. Anzalone, Technical Information Section,
Picatinny Arsenal, Dover, N. J.
The Department of Defense requires that technical reports prepared by
research and development installations and their contractors include abstract
cards. Many questions have arisen with respect to what use is being
made of these cards by scientists and engineers. This paper presents data
which answer some of these questions. The data, which were collected by a
questionnaire circulated among Army Ordnance installations, have been
analyzed to find possible correlations between the user's vocation, the purpose
and frequency of his use of abstract cards, kinds of literature used,
format and content of abstract cards, accessibility, and the security classification
of reports.
Abstract cards are used most frequently by chemists, engineers, physicists,
and mathematicians, in that order. Of the 340 respondents, 238 use
abstract cards as a substitute for reading the report, 155 to reorder the
report, 148 preliminary to reading the report, and 134 for compiling a
personal file. Seven installations cite personal visits as the method most
frequently used to obtain reports; two others cite interoffice mail.
It was concluded that technical researchers find abstract cards useful
prior to reading a report, for later reference to the report, or in place of
the report itself. Most of the reasons given for not using the cards could
be corrected by adopting recommended changes in style, format, etc.
TUESDAY AFTERNOON, MARCH 28
19. INTRODUCTORY REMARKS. Herman Skolnik.
20. ABSTRACT BULLETIN OF FOREIGN PATENTS AND INDEX PREPARATION.
A COMBINED PROCEDURE. S. J. Weinstein, M. Daukantas,
R. J. Drozda and F. K. Broome, Abbott Laboratories, 1400 Sheridan
Rd., North Chicago, Ill. Work done at Armour and Company, Research
Division.
By combining abstracting, bulletin preparation, and indexing, we have
eliminated much of the effort of patent-bulletin publication and indexing.
Patents are selected from foreign gazettes and other sources, abstracted,
and circulated in a patent bulletin. A loose-leaf book of these bulletins is
used for indexing and retrieval.
We index by the Peek-a-Boo system, using cards prepunched with pilot
holes and preprinted with abstract numbers. Each card deck has a capacity
of 500 abstracts. (We have recently converted to a card accommodating
18,000 abstracts, to reduce the number of decks required.) Each abstract
in the bulletin is numbered serially and then indexed by punching holes on
the appropriate term cards at the abstract number. Index terms are controlled
by a dictionary. For retrieval, term cards selected on the basis of
the query are compared. Matching holes lead to pertinent abstracts in the
bound volume of bulletins.21. A PUNCHED-CARD SYSTEM FOR AN ANALYTICAL LABORATORY.
Asa N. Stevens, Eli Lilly and Company, Indianapolis 6, Ind.
A study of the number of man-hours analysts spend doing the paper work
necessary to process a sample through an analytical laboratory resulted in
the development of a punched-card system that has these advantages:
1. Practically eliminates the paper work done by analysts, allowing them
more time for assay work.
2. Better control of assay sample processing.
3. Reduces the number of errors.
4. Consolidates and unifies reports.
5. Provides flexibility for retrieving, compiling, and printing data for cost
analysis, and statistical studies, and evaluating the efficiency of analysts,
groups, and departments.
22. THE CHARACTERISTICS OF AN EFFICIENT INFORMATION RETRIEVAL
SYSTEM. Claire K. Schultz, Remington Rand UNIVAC, 19th
and Allegheny Ave., Philadelphia 29, Pa.
The purpose of this paper is to elucidate the general characteristics of
an efficient information retrieval system, no matter what kind of information
is stored in the file (for example, document references or data about compounds),
no matter how large the file is (for example, 10,000 or 1,000,000
items), no matter how many questions have to be processed. in one machine
run (for example, one or one hundred), no matter what output format is required.(for
example, bibliographies, abstracts, photostats), and so on. It
is necessary, of course, for a generalized technique to have options that
allow it to adjust to the parameters of a particular application. A generalized
technique specifying such required options is described.
The author hopes that these considerations will help to define the salient
issues to be considered by persons or organizations faced with the problem
of designing or redesigning an information retrieval system; that they will
help with the problem of choosing equipment to implement a particular
system; and that they will help the operators of retrieval systems to compare
their work with that of others in an objective way.
23. A THREE-SYMBOL CODE FOR SEARCHING CHEMICAL STRUCTURES.
Frances H. Arendell, Technical Information Section, Warner-Lambert
Research Institute, 170 Tabor Road, Morris Plains, N. J.
The three-symbol punched-card code devised by Wiselogle et al. to provide
a filing order of chemical compounds synonymous with that used in the
survey of antimalarial drugs has been expanded to provide a detailed search
code, retaining the advantages of a profiled order.
The specific code presented employs an average of 20 descriptors for
classes in the oxygen and sulfur divisions and 48 descriptors in the nitrogen
derivative classes, of which 24 amine categories are provided. The E-Z
Sort edge-punched card at present in use has a built-in "browsability" factor,
since 5 descriptors fall within one punch, specified by a second sort to the
specific descriptors if desired. Any of 1250 chemical factors applying to a
single chemical can be punched on one card. This system is being used for
a statistical analysis of the descriptors utilized in our collection for design
of a center-punched card code soon to be instituted. Samples of profiles of
function-distribution within several classes are given. By changing the number
of descriptor codes within each class (from 10 to 50 per class) or adding
divisions (as for phospho-organic compounds) the system is readily adaptable
to differing sizes and types of collections.0
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American Chemical Society. Division of Chemical Literature. Chemical Literature, Volume 13, Number 1, Spring 1961, periodical, Spring 1961; Philadelphia, Pennsylvania. (https://digital.library.unt.edu/ark:/67531/metadc5734/m1/10/: accessed April 23, 2024), University of North Texas Libraries, UNT Digital Library, https://digital.library.unt.edu; .