Storage of Electronic Files of Federal Agencies That Have Ceased Operation: A Partnership for Permanent Access Page: 9
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The proposed MOU for the ACIR partnership outlined each partner's
responsibilities in the agreement and included all of the above-recommended
elements. The following additional issues were also covered:
* Free, unrestricted access and/or re-dissemination of the files were required.
Reasonable fees to recover costs could be charged for copying files to any
tangible media.
* Technical requirements comprised a minimum number of simultaneous
connections, minimum allowed server down time, persistence of the Internet
address, and provision of reasonable security to assure the authenticity of the
files.
* Recording and analysis of data to measure usage of the files was required
only upon demand by GPO.
* If either partner initiated termination of the partnership, a method for
notification and transfer of the files and any accompanying software was
outlined.
* Costs associated with maintenance of the files, provision of permanent
access, and security of the files were delegated to the partner library.
The elements of the MOU paralleled established requirements of depository
libraries receiving traditional government information products. For instance,
information products in the Federal Depository Library Program belong to the
federal government and the people. Likewise, termination of a depository library
agreement has always included the option for GPO to request the return of
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Hartman, Cathy Nelson. Storage of Electronic Files of Federal Agencies That Have Ceased Operation: A Partnership for Permanent Access, article, August 7, 2000; [Amsterdam, Netherlands]. (https://digital.library.unt.edu/ark:/67531/metadc181693/m1/9/: accessed April 24, 2024), University of North Texas Libraries, UNT Digital Library, https://digital.library.unt.edu; .