Federal Register, Volume 74, Number 76, April 22, 2009, Pages 18285-18448 Page: 18,359

Federal Register/Vol. 74, No. 76/Wednesday, April 22, 2009/Notices

DMDC 02 DoD
SYSTEM NAME:
Defense Enrollment Eligibility
Recording System (DEERS).
SYSTEM LOCATION:
EDS-Service Management Center,
1075 West Entrance Drive, Auburn
Hills, MI 48326-2723.
CATEGORIES OF INDIVIDUALS COVERED BY THE
SYSTEM:
Active duty members and other
Uniform Service members, i.e.
Department of Defense (DoD), Coast
Guard, NOAA and USPHS; Reserve
Members; National Guard members;
State National Guard Employees;
Presidential Appointees of all Federal
Government agencies; DoD and
Uniformed Service civil service
employees, except Presidential
appointees; Disabled American
veterans; DoD and Uniformed Service
contract employees; Former members
(Reserve service, discharged RR or SR
following notification of retirement
eligibility); Medal of Honor recipients;
Non-DoD civil service employees; U.S.
Military Academy Students; Non-
appropriated fund DoD and Uniformed
Service employees (NAF); Non-Federal
Agency Civilian associates, i.e.
American Red Cross Emergency
Services paid employees, Non-DoD
contract employees; Reserve retirees not
yet eligible for retired pay; Retired
military members eligible for retired
pay; Foreign Affiliates; DoD OCONUS
Hires; DoD Beneficiaries; Civilian
Retirees; Dependents; Members of the
general public treated for a medical
emergency in a DoD Medical Facility;
Emergency Contact Person; Care Givers;
Prior Military Eligible for VA benefits.
CATEGORIES OF RECORDS IN THE SYSTEM:
Computer files containing
beneficiary's name; Service or Social
Security Number; enrollment number;
relationship of beneficiary to sponsor;
residence address of beneficiary or
sponsor; date of birth of beneficiary; sex
of beneficiary; branch of Service of
sponsor; dates of beginning and ending
eligibility; number of family members of
sponsor; primary unit duty location of
sponsor; race and ethnic origin of
beneficiary; occupation of sponsor;
rank/pay grade of sponsor; disability
documentation; wounded, ill and
injured identification information;
Medicare eligibility and enrollment
data; primary and secondary
fingerprints and photographs of
beneficiaries; blood test results;
Deoxyribonucleic Acid (DNA); dental

care eligibility codes and dental x-rays.

Catastrophic Cap and Deductible
(CCD) transactions, including monetary
amounts; CHAMPUS/TRICARE claim
records containing enrollee, participant
and health care facility, provider data
such as cause of treatment, amount of
payment, name and Social Security or
tax identification number of providers
or potential providers of care;
citizenship data/country of birth; civil
service employee employment
information (agency and bureau, pay
plan and grade, nature of action code
and nature of action effective date,
occupation series, dates of promotion
and expected return from overseas,
service computation date); claims data;
compensation data; contractor fee
payment data; date of separation of
former enlisted and officer personnel;
demographic data (kept on others
beyond beneficiaries) date of birth,
home of record state, sex, race,
education level; Department of Veterans
Affairs disability payment records;
digital signatures where appropriate to
assert validity of data; email (home/
work); emergency contact information;
immunization data; Information
Assurance (IA) Work Force information;
language data; military personnel
information (rank, assignment/
deployment, length of service, military
occupation, education, and benefit
usage); pharmacy benefits; reason
leaving military service or DoD civilian
service; Reserve member's civilian
occupation and employment
information; education benefit
eligibility and usage; special military
pay information; SGLI/FGLI; stored
documents for proofing identity and
association; workforces information (e.g.
Acquisition, First Responders); Privacy
Act audit logs.
AUTHORITY FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301, Departmental
Regulations; 10 U.S.C. Chapters 53, 54,
55, 58, and 75; 10 U.S.C. 136; 31 U.S.C.
3512(c); 50 U.S.C. Chapter 23, Internal
Security; DoD Directive 1341.1, Defense
Enrollment/Eligibility Reporting
System; DoD Instruction 1341.2, DEERS
Procedures; 5 U.S.C. App. 3 (Pub. L. 95-
452, as amended (Inspector General Act
of 1978)); Pub. L. 106-265, Federal
Long-Term Care Insurance; and 10
U.S.C. 2358, Research and Development
Projects; 42 U.S.C., Chapter 20,
Subchapter I-G, Registration and Voting
by Absent Uniformed Services Voters
and Overseas Voters in Elections for
Federal Office, Sec. 1973ff, Federal
responsibilities and DoD Directive
1000.4, Federal Voting Assistance
Program (FVAP); Homeland Security
Presidential Directive 12, Policy for a

common Identification Standard for

Federal Employees and Contractors; 38
CFR part 9.20, Traumatic injury
protection, Servicemembers' Group Life
Insurance and Veterans' Group Life
Insurance; and E.O. 9397 (SSN).
PURPOSE(S):
The purpose of the system is to
provide a database for determining
eligibility to DoD entitlements and
privileges; to support DoD health care
management programs; to provide
identification of deceased members; to
record the issuance of DoD badges and
identification cards, i.e. Common
Access Cards (CAC) or beneficiary
cards; and to detect fraud and abuse of
the benefit programs by claimants and
providers to include appropriate
collection actions arising out of any
debts incurred as a consequence of such
programs.
To authenticate and identify DoD
affiliated personnel (e.g., contractors); to
assess manpower, support personnel
and readiness functions; to perform
statistical analyses; identify current DoD
civilian and military personnel for
purposes of detecting fraud and abuse of
benefit programs; to register current
DoD civilian and military personnel and
their authorized dependents for
purposes of obtaining medical
examination, treatment or other benefits
to which they are entitled; to ensure
benefit eligibility is retained after
separation from the military;
information will be used by agency
officials and employees, or authorized
contractors, and other DoD Components
for personnel and manpower studies;
and to assist in recruiting prior-service
personnel.
ROUTINE USES OF RECORDS MAINTAINED IN THE
SYSTEM, INCLUDING CATEGORIES OF USERS AND
THE PURPOSES OF SUCH USES:
In addition to those disclosures
generally permitted under 5 U.S.C.
552a(b) of the Privacy Act of 1974, these
records may specifically be disclosed
outside the DoD as a routine use
pursuant to 5 U.S.C. 552a(b)(3) as
follows:
1. To the Social Security
Administration (SSA) to perform
computer data matching against the SSA
Wage and Earnings Record file for the
purpose of identifying employers of
Department of Defense (DoD)
beneficiaries eligible for health care.
This employer data will in turn be used
to identify those employed beneficiaries
who have employment-related group
health insurance, to coordinate
insurance benefits provided by DoD
with those provided by the other
insurance. This information will also be

used to perform computer data

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