Federal Register, Volume 74, Number 14, January 23, 2009, Pages 4115-4342 Page: 4,168
vii, 4342, iv p. ; 28 cm.View a full description of this periodical.
Extracted Text
The following text was automatically extracted from the image on this page using optical character recognition software:
Federal Register/Vol. 74, No. 14/Friday, January 23, 2009/Notices
adjudicative body before which the
Department is authorized to appear, to
an individual, or to an entity designated
by the Department or otherwise
empowered to resolve or mediate
disputes, the Department may disclose
those records as a routine use to the
adjudicative body, individual, or entity.
(d) Disclosure to Parties, Counsel,
Representatives, or Witnesses. If the
Department determines that disclosure
of certain records to a party, counsel,
representative, or witness is relevant
and necessary to the litigation or ADR,
the Department may disclose those
records as a routine use to the party,
counsel, representative, or witness.
(7) Freedom of Information Act
(FOIA) and Privacy Act Advice
Disclosure. The Department may
disclose records to DOJ or the OMB if
the Department concludes that
disclosure would help in determining
whether particular records are required
to be disclosed under the FOIA or the
Privacy Act.
(8) Congressional Member Disclosure.
The Department may disclose the
records of an individual to a member of
Congress or the member's staff in
response to an inquiry from the member
made at the written request of that
individual. The member's right to the
information is no greater than the right
of the individual who requested the
inquiry.
(9) Disclosure in the Course of
Responding to Breach of Data. The
Department may disclose records to
appropriate agencies, entities, and
persons when (a) the Department
suspects or confirms that the security or
confidentiality of information in the
TRIO APR system has been
compromised; (b) the Department has
determined that as a result of the
suspected or confirmed compromise,
there is a risk of harm to economic or
property interests, identity theft or
fraud, or harm to the security or
integrity of the TRIO APR system or
other systems or programs (whether
maintained by the Department or by
another agency or entity) that rely upon
the compromised information; and (c)
the disclosure made to such agencies,
entities, and persons is reasonably
necessary to assist in connection with
the Department's efforts to respond to
the suspected or confirmed compromise
and to prevent, minimize, or remedy
such harm.
DISCLOSURE TO CONSUMER REPORTING
AGENCIES:POLICIES AND PRACTICES FOR STORING,
RETRIEVING, ACCESSING, RETAINING, AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
The Department's data collection
contractor, CBMI, annually collects
records from grantees via a secure Web
site and prepares databases of the
records by program. CBMI transfers the
data via a secure File Transfer Protocol
site to NORC that maintains the system
of records and is responsible for
analyzing the data. Archival and
analysis copies of the databases are
maintained on NORC's secure servers
and in other electronic storage media.
The data are submitted electronically
and stored electronically; paper records
of the individual student data are not
collected.
RETRIEVABILITY:
The records are indexed by the grant
number(s) assigned to each project. The
following data elements are used for
matching participant records with prior
year's data and with other data sources:
SSN, first and last name, and date of
birth. Electronic files on participants
can be accessed through these data
elements.
SAFEGUARDS:
Access to the records is limited to
authorized personnel only. All physical
access to the Department's site and to
the sites of the Department's contractors
where the data is collected and this
system of records maintained is
controlled and monitored by security
personnel who check each individual
entering the buildings for his or her
employee or visitor badge.
The computer systems employed by
the Department and by the Department's
contractors offer a high degree of
resistance to tampering and
circumvention. The data reside in
secured facilities on secured servers
behind a Department-approved firewall
system that continuously monitors for
intrusion and unauthorized access.
Access to the data is permitted only for
contractor staff who support the data
collection or data analysis and a small
number of Department staff who have a
need for the data to perform their
responsibilities. Contractor staff have
appropriate security clearances and also
sign confidentiality and non-disclosure
agreements to protect against
unauthorized disclosure of confidential
information.
RETENTION AND DISPOSAL:
The retention and disposal of records
associated with the TRIO APR system is
currently unscheduled pendingNone.
Administration (NARA) approval of a
records retention schedule. Until a
NARA-approved records schedule is in
effect, no records will be destroyed.
SYSTEM MANAGER(S) AND ADDRESS:
Team Leader, Program Management
and Development, Federal TRIO
Programs, Office of Postsecondary
Education, U.S. Department of
Education, 1990 K Street, NW., room
7059, Washington, DC 20006-8510.
NOTIFICATION PROCEDURE:
If you wish to determine whether a
record exists regarding you in the
system of records, contact the system
manager. Your request must meet the
requirements of the regulations in 34
CFR 5b.5, including proof of identity.
RECORD ACCESS PROCEDURE:
If you wish to gain access to your
record in the system of records, contact
the system manager at the address listed
under, System Manager and Address.
Requests should contain your full name,
address, and telephone number. Your
request must meet the requirements of
the regulations in 34 CFR 5b.5,
including proof of identity.
CONTESTING RECORD PROCEDURE:
If you wish to contest the content of
a record regarding you in the system of
records, contact the system manager.
Your request must meet the
requirements of the regulations in 34
CFR 5b.7, including proof of identity.
RECORD SOURCE CATEGORIES:
Information maintained in this system
of records is obtained from institutions
of higher education and non-profit
agencies and organizations that are
recipient of grants under one or more of
the following Federal TRIO programs:
Upward Bound (including Upward
Bound Math-Science and Veterans
Upward Bound), Student Support
Services, and Ronald E. McNair
Postbaccalaureate Achievement. The
system of records will also include
information obtained from data
matching with the Federal Student Aid
Application File and the Recipient
Financial Management System.
EXEMPTIONS CLAIMED FOR THIS SYSTEM:
None.
[FR Doc. E9-1261 Filed 1-22-09; 8:45 am]
BILLING CODE 4000-01-P4168
National Archives and Records
Upcoming Pages
Here’s what’s next.
Search Inside
This issue can be searched. Note: Results may vary based on the legibility of text within the document.
Tools / Downloads
Get a copy of this page or view the extracted text.
Citing and Sharing
Basic information for referencing this web page. We also provide extended guidance on usage rights, references, copying or embedding.
Reference the current page of this Periodical.
United States. Office of the Federal Register. Federal Register, Volume 74, Number 14, January 23, 2009, Pages 4115-4342, periodical, January 23, 2009; Washington D.C.. (https://digital.library.unt.edu/ark:/67531/metadc132876/m1/61/: accessed April 24, 2024), University of North Texas Libraries, UNT Digital Library, https://digital.library.unt.edu; crediting UNT Libraries Government Documents Department.